What is Integrated Booking?

Integrated Booking is the ability for your customers to schedule their project themselves on your team's calendar. When they are booking, they'll see all of your availability that meets the criteria of the project.

When an Agent selects a time and completes a booking, Tonomo automatically creates a calendar event on your primary calendar, and shares it with both the booking agent and the assigned photographer, based on your assignment criteria. You can later modify the schedule by updating the assigned photographer or the shoot date and time, but this gives you a strong starting point for scheduling.

Tonomo displays available time slots based on the duration you’ve configured for each Service or Package. For example, if an Agent books Photos and Video, each set to 1 hour, the system will only show 2-hour blocks where your staff are available. You can also enable automatic buffer time before and after the shoot to account for travel time.

Integrated Booking Setup

To enable Integrated Booking in Tonomo, there are five mandatory prerequisites you must complete:

1. Turn Integrated Booking On
   Go to Configure Booking > General, enable Integrated Booking, then click Save.

2. Specify Daylight and Twilight Hours
   Go to Configure Booking > General, and define when daylight and twilight hours occur so the system can schedule accordingly.

3. Connect a Primary Calendar Account
   This is where all bookings will be stored and managed.

4. Connect Calendar Accounts for All On-Site Staff
   Ensure every team member who will go on-site for shoots has their calendar connected.

5. Set Scheduling Hours for All Services and Packages
   Properly define available hours so services can be booked within your team's working window.

Beyond the core requirements, Tonomo offers several advanced features to help optimize and control availability:

• Photographer’s Calendar Availability – We respect their real-time connected calendar availability.

• Service Zones – Restrict bookings to specific geographic areas based on where your photographers operate.

• Skillsets – Ensure only staff with the right training (e.g., videography) are assigned to relevant services.

• Prevent Last-Minute Bookings – Block agents from booking with less than a set notice period (e.g., 30 minutes).

• Send 2 Photographers – Assign multiple photographers for longer shoots to improve efficiency and speed.